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CONSTITUTION OF THE SCHENECTADY MUSEUM AMATEUR RADIO ASSOCIATION
ARTICLE I
ARTICLE II
Membership
Section 1. Anyone may apply for membership. Application for
membership must contain a signature of a sponsoring member in good
standing. The application for membership shall be given to the
secretary, who shall submit it at the next scheduled Board meeting.
A simple majority vote by the executive board shall elect
membership. A person so elected shall be declared a member of the
association upon payment of the annual dues. Exemptions from the
dues requirement shall be at the pleasure of the association.
Section 2. The annual dues shall be set by the executive board, with
membership approval, payable in advance on or before September 1st
of each year. The treasurer shall notify members three months in
arrears, and those dues are not paid within 30 days thereafter shall
be automatically dropped from membership in the association.
Section 3. Any member desiring to resign from the association shall
submit his resignation in writing to the secretary, who shall
present it to the executive board for action. No member's
resignation shall be accepted until his dues are paid.
ARTICLE III
Meetings
Section 1. Definition of Meetings:
Regular Meeting - refers to the monthly business meeting to be held,
on the air, on the second Thursday of each month at a time set by
the executive board. Each regular meeting shall complete a separate
session.
Activity Meeting - refers to the monthly meeting to be held at the
Schenectady Museum on the third Thursday of each month at a time set
by the executive board. This meeting is to be held primarily for
social & cultural exchange with the exception of the annual meeting,
which will coincide with the activity meeting for that month.
Special meeting - refers to a meeting called by the president,
executive board or the written request of ten members. The purpose
of the meeting shall be stated in the call. Except in cases of
emergency, at least three days notice shall be given.
Annual Meeting - refers to the meeting on the third Thursday in
October and shall be for the purpose of electing officers, receiving
reports from officers and committees, and for any other business
that may arise.
Board Meeting - refers to the meeting of the executive board the
first Thursday of every month.
Section 2. Ten members of the Society shall constitute a quorum.
ARTICLE IV
The Executive Board
Section 1. The officers of the association shall constitute
the executive board.
Section 2. The executive board shall have general supervision
of the affairs of the association between its regular meetings, fix
the hour and place of meetings, make recommendations to the
association, and shall perform such other duties as are specified in
this constitution. The board shall be subject to the orders of the
association, and none of its acts shall conflict with action taken
by the association.
ARTICLE V
Officers
Section 1. The officers of the association shall be a
President, Vice-President, Secretary and Treasurer. These officers
shall perform the duties prescribed by the constitution and by the
parliamentary authority adopted by the association.
Section 2. Eligibility - any full member shall be eligible to
hold office in the association.
Section 3. Specific duties and powers of the officers are as
follows:
President - The President shall preside at all meetings of the
association and the board of directors. This officer shall be
chiefly responsible for working with the museum staff and the
curator of the radio exhibit. He/she shall also present the report
of the board of directors to the membership at the annual meeting.
Vice President - The Vice President shall preside at all meetings of
the association and meetings of the board of directors in the
absence of the President. He/she may act on other matters of the
association when directed by the President.
Secretary - the Secretary shall assume both recording and
corresponding functions usually assigned to this office.
Additionally, the Secretary shall manage the membership application
process, submitting the names of newly approved members to the
Treasurer. The Secretary shall make available to all new members a
copy of the constitution of the association. The Secretary shall
preside at meetings of the association and the board of directors in
the absence of the President and the Vice-President.
Treasurer - the Treasurer shall keep records of the finances of the
association and an accurate list of the membership at the annual
meeting year-end statement. This statement shall include the
financial status and needs of the association. The Treasurer shall
preside at all meetings of the association and the board of
directors in the absence of the President, Vice-President and the
Secretary.
Trustee - the Trustee shall be responsible for the proper on-the-air
operation of the radio station as a necessary consequence of his/her
FCC approval. Owing to the uniqueness of this position, the Trustee
will aid the board of directors in carrying out their
responsibilities to the radio station and the members use of the
station. The Board of Directors shall appoint the Trustee for a term
that is not to exceed three consecutive years. Eligibility for this
position is the same as for the elective offices except that the
candidate must hold a current extra class amateur radio license. The
Trustee position is a non-voting board position.
Section 5. The officers shall be elected by ballot to serve
for one year or until their successors are elected, their term of
office shall begin at the close of the annual meeting.
Section 6. No member shall hold more than one office at a
time, and no member shall be eligible to serve more than two
consecutive terms in the same office.
Section 7. In case of resignation of one or more board
members the remaining officers shall carry out the duties of the
vacant office(s) until a suitable replacement can be found.
Replacements shall be appointed by the board and confirmed by a
majority vote of the members present at the next regular meeting.
ARTICLE VI
Committees
Section 1. An auditing committee of two members shall be
appointed by the President at the association's October meeting,
whose duty it shall be to audit the Treasurer's accounts at the
close of the fiscal year and to report it's findings to the
membership at the December regular meeting.
Section 2. At the regular August meeting, the President shall
appoint a nominating committee of no less than two members who shall
accept nominations for the offices to the executive board.
Interested persons have 30 days in which to notify the committee.
Section 3. Such other committees, standing or special, shall
be appointed by the President as the association or the executive
board shall from time to time deem necessary to carry on the work of
the association. The President shall be an ex-officio member of all
committees except the nominating committee.
ARTICLE VII
Elections
Section 1. The nominating committee shall make a final report
at the regular meeting in September. Voting shall be conducted by
show of hands by those members present at the annual meeting. In the
case of a single candidate for a particular office, with the
unanimous consent of the membership, the Secretary may cast one
ballot for the candidate to stand elected. A simple majority vote by
those members present is required for election. In the event that no
candidate, for a particular office receives a majority of votes, a
run off election will be conducted between the two leading
candidates. That candidate receiving a majority of votes cast in the
run off will stand elected.
Section 2. The officers elected serve for one year or until
their successors are elected, and their term of office shall begin
at the close of the annual meeting at which they are elected.
ARTICLE VIII
Conduct of Association Business
Any member may at any time make a motion to the association. After
discussion, shall be voted on by the members of the association
present. A 30-day discussion period shall be mandatory in matters of
monetary expenditure in excess of $ 50.00 and on matters regarding
changes to the constitution.
ARTICLE IX
Parliamentary Authority
The rules contained in the current edition of Robert's Rules of
Order Newly Revised shall govern the association in all cases to
which they are Applicable and in which they are not inconsistent
with this constitution or any special rules of order the Society may
adopt.
ARTICLE X
Amendment to Constitution
Proposals to amend this constitution may be made at any regular
meeting. After discussion, the final proposal shall be sent to the
membership for review, and voted on at the next regular meeting. A
majority vote by present members is required for passage.
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