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SMARA Executive Board Meeting, June 3, 2010

Present were President JJ MacMurray (N2UZQ), Secretary David Stark (NF2G), Treasurer April Chinski (KC2VWW), Station Trustee Tony Pazzola (W2BEJ).

Meeting called to order at 20:14 by President.

Treasurer's report read by April Chinski.

Checking $775.20

Petty Cash $139.93

Total Cash On Hand 915.13

Repeater Fund $222.00

Refreshment $23.00

Radio Room report - Club Station will be closed during the week leading up to Field Day and will reopen as soon as practical after Field Day.

OLD BUSINESS

Non-electronic Communications
Treasurer collected contact information from members present at May general meeting.
Members who will be attending the annual picnic will be required to fill out a membership application form at the SMARA table in order to receive door prize tickets, whether renewing membership or not.

Constitution
After unanimous adoption of proposed constitutional amendments at May general meeting, Secretary is updating the constitution and will forward it to President for copying.
Field Day
No response has been received to our letter to the Town of Rotterdam regarding use of Kiwanis Park. Treasurer called Rotterdam Town Hall and was told that use of the park is "first come, first served." President has received all the antennae that he ordered.

Program
Vote on proposed dues increase (see New Business). Field Day preparations. Testing of assembly and disassembly of new FD antennae in studio next to radio room.

NEW BUSINESS

Annual Picnic
The picnic will be on Saturday, August 7 starting at 11:00 AM at the usual location - Shaker Road-Loudonville fire station number 2.

Club "Tailgate"
President suggested bringing back the SMARA tailgate market in the Museum parking lot. Tabled for now due to special events already scheduled in June and August.

Dues
Treasurer surveyed amateur radio club dues. The lowest she found in our region is $20.00 per year. Our dues have been $5.00 per year for decades. SMARA faces several expenses that our treasury cannot accommodate, such as rooftop antenna work at the Museum and possible repeater maintenance or replacement. SMARA has been unable to provide customary club services due to the expense, such as production and mailing of a newsletter and other routine postal mailings and copying. In addition, if we lose access to our current repeater site, relocation would most likely incur site rental fees. In our current financial situation, we simply would cease to operate a repeater. The club has been in a constant "garage sale" mode for several years, and this year to date we have generated NO income from equipment sales. Getting money from the Broughton Foundation has been problematic for a long time. The officers have found no reason to expect this to change any time soon. The Board proposes an increase of annual SMARA dues to $15.00, to take effect on September 1, 2010, and to retain and affirm the customary practice of allowing multi-year memberships at the current rate as of the time of payment. This means that members may purchase multi-year memberships at $5.00 per year until the annual picnic. A member vote on the proposed dues increase shall take place at the June general meeting.
The next Board meeting will be on Thursday, July 1. The location is under discussion and will be announced shortly.

Meeting adjourned at 20:58 by unanimous consent.

Respectfully submitted by David Stark, NF2G, SMARA Secretary

Checking	$775.20
Petty Cash	$139.93
Total Cash On Hand	915.13
Repeater Fund	$222.00
Refreshment	$23.00